| On
Duty splits the process of recording
schedule variances from adjusting leave time. When
a person's schedule changes for some reason, such as an absence
or working an overtime shift, the shift commander makes the change
through the main desk. The shift commander designates the reason
using one of your standard codes and may provide additional information
in a free-form notes field.
The next day (or
the following Monday in the case of weekends), the person with
administrative responsibility for tracking attendance and overtime
uses the Deduct Leave Wizard to actually make the adjustments
to the leave balances of the individual employees. Usually, this
requires a single click of the mouse button. However, if
there is a policy violation, such as a sick call by somebody who
has no available sick time, the administrator can make any other
adjustments instead.
Why two steps?
In most agencies,
particularly in larger agencies, you 't want shift commanders
having direct access to the leave benefits of other employees.
It may not be appropriate according to agency policy, or you just
may not feel that the shift commanders have the background and
experience in HR policy to make all the right decisions.
By splitting the
task of logging schedule variances from adjusting leave balances,
On Duty provides a layer of security and control that will help
you keep more accurate, reliable and defensible records.
As an added protection,
On Duty provides a Leave Audit report that shows who made a leave
time adjustment and when they did it. It shows you whether the
adjustment was made manually by a user or was calculated automatically
by the system.
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